Baseline Landscape Technologies

SANDBOX SAMPLE · Landscape Maintenance Proposal10/20/2026 · Board of Directors

01 / Board decision

Baseline HOA

The proposed scope and contract value for the board to review.

Customer supplied · property image

Proposed monthly$10,200.00

Annual contract value$122,400.00

In-scope homes / units300 in-scope units

Customer supplied · Property1000 Baseline Way, Sample City, FL 00000 · Fictional address5 selected recurring services · approved bid version 1

Maintained responsibilityMaintained building perimeters and community shared grounds; no separately maintained private yardsTo verify on site before agreement.

Decisions before approval

Verify the maintained boundary, unit counts and section coverage.
Confirm selected services, visits and separately approved work.
Agree on reporting, escalation and contract terms.

Confirmed · reviewed bid version 1 Customer supplied · property facts To verify · site and agreement
Service proposal / subject to agreement · Prepared 10/20/2026

Baseline Landscape Technologies

SANDBOX SAMPLE · Landscape Maintenance Proposal10/20/2026 · Board of Directors

02 / Property and price

One defined service area and price.

The program covers the selected homes and maintained common areas. Customer-supplied property facts require site verification before agreement.

Customer supplied · Home typeMultifamily Buildings (Apartments / Condos)

Customer supplied · Maintained responsibilityMaintained building perimeters and community shared grounds; no separately maintained private yards

Customer supplied · Unit count300 in-scope units

Customer supplied · Service expectationStandard

To verify / service boundary

Confirm entrances, amenities, ponds, landscape beds and the exact maintained boundary on site.

Combined contract value$10,200.00 / month

$122,400.00 annually

Private lots, shared grounds and specialty areas must be assigned explicitly. Repairs and added work require separate authorization unless included in the service table.

Illustrative maintained residential common area

Baseline Landscape Technologies

SANDBOX SAMPLE · Landscape Maintenance Proposal10/20/2026 · Board of Directors

03 / Included work and price

Services included in the recurring price.

The recurring total includes only selected work. Each line states the approved annual visit count and its portion of the program price.

Included service	Annual frequency	Monthly	Annual
Mowing, edging, trimming, blowing & routine litter cleanup	42	$6,000.00	$72,000.00
Bed weed control & detailingSectional rotation; all areas completed once each month.	12 rotations	$900.00	$10,800.00
Shrub & hedge careSectional rotation; all areas completed once each month.	12 rotations	$900.00	$10,800.00
Turf & shrub health program	4	$1,500.00	$18,000.00
Irrigation inspections	12	$900.00	$10,800.00

Combined contract value$10,200.00 / month

$122,400.00 annually

Outside the recurring total

Leaf pickup & seasonal cleanup · Mulch installation · Seasonal annual color. These services require separate approval if requested.

Price boundary

Repairs, materials and services not itemized above are excluded unless the final agreement expressly includes them. Verify quantities and site conditions before contract approval.

Baseline Landscape Technologies

SANDBOX SAMPLE · Landscape Maintenance Proposal10/20/2026 · Board of Directors

04 / Delivery and quality

Make service quality visible.

The service agreement should assign each operational commitment. This proposal gives the board and manager a consistent scope and schedule to review.

Service rhythmAnnual visits listed

See the calendar annex for illustrative seasonal placement.

Quality reviewConfirm at transition

Agree on the contact, reporting cadence and path for correcting issues.

Technology with a purpose

One reviewed scope connects the price, service schedule and change record.

Approval boundary

Irrigation repairs, material replacements and enhancements require a separate scope and price unless explicitly included in the recurring service table.

Illustrative landscape and irrigation inspection

Baseline Landscape Technologies

SANDBOX SAMPLE · Landscape Maintenance Proposal10/20/2026 · Board of Directors

05 / Decision and transition

Approve a defined program.

Fictional sample company profile for reviewing this proposal format. The final service agreement confirms operational details and commitments.

01Verify

Walk the property, confirm unit counts, service zones, access and any open source requests.

02Approve

Agree to the included program, annual visit counts, price and separate-work rules.

03Launch

Confirm contacts, start date, reporting channel and first quality review.

Field teamWorkforce

Sample statement. Confirm actual staffing before a customer agreement.

CredentialsLicensing

Sample statement. Verify applicable provider licensing before contract issue.

Risk documentationInsurance

Sample statement. Verify current insurance before contract issue.

Prepared by Baseline Landscape TechnologiesBaseline Proposal StudioFictional example · For demonstration · info@baselinelandscape.com

Proposal subject to final agreement, site verification and the provider documents supplied for this opportunity.

Baseline Landscape Technologies

SANDBOX SAMPLE · Landscape Maintenance Proposal10/20/2026 · Board of Directors

Annex / service calendar

One scope. One annual rhythm.

Every visit count comes from the selected service program. Month placement helps management discuss seasonal timing.

Included service	Cadence	Jan	Feb	Mar	Apr	May	Jun	Jul	Aug	Sep	Oct	Nov	Dec
Mowing, edging, trimming, blowing & routine litter cleanup42 visits / year	Seasonal weekly / winter reduced	2	2	3	4	4	4	4	4	4	4	4	3
Bed weed control & detailing12 visits / year	Monthly sectional rotation	1	1	1	1	1	1	1	1	1	1	1	1
Shrub & hedge care12 visits / year	Monthly sectional rotation	1	1	1	1	1	1	1	1	1	1	1	1
Turf & shrub health program4 visits / year	Quarterly	1	·	·	1	·	·	1	·	·	1	·	·
Irrigation inspections12 visits / year	Monthly	1	1	1	1	1	1	1	1	1	1	1	1

Planning cadence

Months are illustrative, not promised service dates. Weather, growth, access and the final agreement control timing; the annual visit count remains explicit.